Board members of non-profit organizations often face logistical challenges when it comes to meeting up in person. But, with the advent of technology that allows virtual meetings there are many advantages to holding meetings virtually. This includes:
The capacity to reach out to the entire globe. This can result in greater diversity in the board and an understanding of governance issues.
Costs for travel are cut. Reduced travel costs.
A less ambiguous approach to attendance and the quorum. This is particularly true when you use the board management software that allows for members to sign in.
This gives more flexibility in scheduling. This allows nonprofits to schedule board meetings at times that are convenient for their members.
Engagement increased. This is more easily achieved with a well-planned agenda and clear structure for board meetings. A board that is more collaborative and active will result in better decision-making.
Virtual board meetings: challenges and benefits
Although it’s much easier to focus on work in a virtual meeting than a physical one, it’s still difficult to avoid distractions, such as checking email or eating a snack during the call. To avoid this, creating a conversation protocol before the meeting begins is essential. For example, letting attendees know that it’s acceptable to mute their microphone when they are not speaking will help reduce background noise during discussion. Also, keeping meetings brief is vital to keep people’s the attention and participation of attendees. Checking in regularly with attendees from remote locations to see whether they have any ideas on a particular topic might help as well.